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Before Pluvel can file taxes on your behalf, we need to know who you are — your EIN, your state tax accounts, your entity type. This is the boring-but-essential setup that makes everything else work. Set it up once. We use it for every payroll tax deposit, every quarterly filing, every W-2 and 1099 at year-end.

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What’s in your tax profile

FieldDescription
Federal EINYour 9-digit Employer Identification Number (XX-XXXXXXX)
State Tax IDState withholding/unemployment account numbers
Business TypeSole Prop, LLC, S-Corp, C-Corp, Partnership, Nonprofit
Tax YearCalendar (Jan-Dec) or Fiscal
Accounting MethodCash or Accrual

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Setting up your tax profile

1

Go to Settings → Tax

From your dashboard, click Settings in the sidebar, then Tax.
2

Enter your Federal EIN

Your EIN is the 9-digit number the IRS assigned when you registered as an employer. Format: XX-XXXXXXX.
Don’t have an EIN? If you formed your company through Pluvel, we applied for one automatically. Check Company → Documents for your EIN confirmation letter.
3

Add state tax accounts

For each state where you have employees or tax obligations, enter:
  • State Withholding Account — For income tax withheld from employee paychecks
  • State Unemployment Account — Your SUTA/SUI account number
  • Tax Rates — Your assigned unemployment rate (if known)
4

Confirm business details

Verify your:
  • Legal business name (must match IRS records exactly)
  • Business address
  • Entity type
  • Fiscal year end

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State tax registrations

When you hire employees in a new state, you need to register for state taxes. Pluvel can help with this.

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States with automatic registration

For these states, we can register you automatically when you add your first employee:
  • California
  • Texas
  • Florida
  • New York
  • And 20+ others
When you add an employee in a new state, we’ll prompt you to authorize registration.

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Manual registration states

Some states require you to register directly:
  1. We provide the registration links and instructions
  2. You complete registration on the state’s website
  3. Enter your account numbers in Pluvel

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Tax calendar integration

Your tax profile powers your tax calendar. Once set up, you’ll see:
  • Filing deadlines — Federal and state due dates
  • Payment reminders — When deposits are due
  • Form availability — When W-2s, 1099s, and other forms are ready
Go to Dashboard → Compliance to see your upcoming tax obligations.

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Changing your tax profile

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Updating tax IDs

You can update state tax account numbers anytime. Federal EIN changes are rare (usually only after a business restructure) and require verification.

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Changing entity type

If your business changes from LLC to S-Corp (or similar):
  1. Update your entity type in Settings → Tax
  2. We adjust withholding calculations going forward
  3. Historical data remains under the original entity type
Entity type changes have significant tax implications. Consult a tax professional before making this change.

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Multi-state expansion

When you expand to a new state:
  1. Go to Settings → Tax → State Tax Accounts
  2. Click Add State
  3. Select the state and enter account numbers (or request registration)

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Verification and accuracy

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Why accuracy matters

Incorrect tax profile information can cause:
  • Failed payroll tax deposits
  • IRS and state notices
  • Penalty assessments
  • W-2/1099 mismatches

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Verification process

When you enter or change tax identifiers, we verify them against:
  • IRS EIN database (for federal)
  • State agency records (where available)
If verification fails, you’ll see a warning. Double-check your numbers before proceeding.

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Access and permissions

RoleCan ViewCan Edit
OwnerYesYes
AdminYesYes
AccountantYesYes
EmployeeNoNo

Set up payroll taxes

Configure tax deposits and filing schedules.