Fixed Assets

Bought a $5,000 laptop? A$30,000 vehicle? That’s not just an expense — it’s an asset that loses value over time. Fixed Assets in Pluvel helps you track these purchases, calculate depreciation, and keep your books accurate.

​

What’s a Fixed Asset?

Anything you buy for business use that:

• Costs more than your capitalization threshold (typically $2,500+)
• Lasts more than a year
• Gradually loses value over time

Common examples: computers, office furniture, vehicles, machinery, buildings. Not fixed assets: office supplies, software subscriptions, inventory for resale.

​

Adding an Asset

Go to Finance → Accounting → Fixed Assets and click Add Asset. Enter: If you already recorded the purchase as a regular expense, link that transaction. Pluvel will reclassify it from an expense to an asset.

​

Depreciation Methods

Pluvel supports the common methods: Straight-line — Same amount each year. $3,000 asset over 5 years =$600/year depreciation. Simple and common. Double declining balance — More depreciation early, less later. Good for assets that lose value quickly (technology). MACRS — IRS-preferred method with specific recovery periods. If your accountant mentions MACRS, use this. Your accountant can tell you which method to use. When in doubt, straight-line is usually fine for simple businesses.

​

How Depreciation Works

Each month (or year, depending on your settings), Pluvel creates a depreciation entry:

• Debit: Depreciation Expense (shows up on your P&L)
• Credit: Accumulated Depreciation (reduces the asset’s book value)

You don’t have to do anything. It happens automatically based on the schedule you set up.

​

Viewing Your Assets

The Fixed Assets list shows: Click any asset to see its full history: original purchase, all depreciation entries, and current value.

​

Selling or Disposing Assets

When you sell, donate, or throw away an asset:

1. Go to the asset record
2. Click Dispose
3. Enter the disposal date and amount received (if any)

Pluvel calculates the gain or loss:

• If you sell for more than book value: gain
• If you sell for less than book value: loss
• If you throw it away: loss equal to remaining book value

The gain or loss shows up on your P&L.

​

Common Scenarios

​

Reporting

Fixed Asset Register — Complete list of all assets with cost, depreciation, and book value. Depreciation Schedule — Shows depreciation by asset, by month or year. Tax Report — Formatted for tax prep, showing MACRS depreciation for the tax year. Find these in Reports → Assets.

​

A Note on Taxes

Book depreciation (what’s on your financial statements) and tax depreciation (what you report to the IRS) can be different. Section 179 deductions, bonus depreciation, and MACRS rules can create differences. Pluvel tracks book depreciation. Your accountant may make adjustments for tax purposes. This is normal — most businesses have book-tax differences for fixed assets.