Documentation Index Fetch the complete documentation index at: https://docs.pluvel.com/llms.txt
Use this file to discover all available pages before exploring further.
Labor is probably your biggest expense. You want to know: How much are we actually spending on people? What are the tax implications? Which departments are costing the most? Is overtime getting out of control?
Payroll reports give you visibility into all of it — labor costs, tax liabilities, deductions, and employee-by-employee breakdowns. Whether you’re doing a quick check or handing a package to your accountant, the data is here.
Accessing payroll reports
Go to Reports in the sidebar
Click Payroll Reports
Select the report type
Available reports Payroll Summary Overview of payroll by period:
Column Description Pay Period Date range Gross Pay Total wages before deductions Employee Taxes Taxes withheld from employees Employer Taxes Your portion of taxes Deductions 401(k), insurance, etc. Net Pay Amount paid to employees Total Cost Net pay + employer taxes
Payroll Register Detailed breakdown by employee:
Column Description Employee Name Pay Type Salary, Hourly, Bonus Hours Hours worked (hourly employees) Gross Gross pay this period Fed Tax Federal income tax withheld State Tax State income tax withheld FICA Social Security + Medicare Deductions Pre-tax and post-tax Net Pay Take-home pay
Tax Liability Report Tax obligations by agency and period:
Tax Period Liability Deposited Due Federal 941 Q1 2025 $15,230 $15,230 $0 CA Withholding Q1 2025 $3,450 $3,450 $0 CA SUI Q1 2025 $890 $890 $0 FUTA 2025 $420 $0 $420
Deductions Report Summary of all deductions by type:
Deduction Employees Employee Amount Employer Amount 401(k) 8 $4,200 $2,100 Health Insurance 10 $1,500 $6,000 Dental 6 $180 $360 HSA 4 $800 $0
Employee Earnings Year-to-date earnings by employee:
Employee Salary/Wages Bonus Commission Gross YTD Jane Smith $45,000 $2,000 $0 $47,000 John Doe $28,800 $0 $3,200 $32,000
Date ranges Most reports support flexible date ranges:
Preset Period Last Pay Period Previous completed pay run This Month Current month to date Last Month Previous full month This Quarter Current quarter to date Last Quarter Previous full quarter This Year Year to date Last Year Previous full year Custom Any date range
Filtering options By employee
Individual employee reports
By department (if configured)
By pay type (salaried, hourly, contractor)
By status (active, terminated)
By pay type
Regular pay only
Including bonuses
Including commissions
Including reimbursements
By location
By work state
By pay location
Multi-state breakdowns
Export options Format Use Case PDF Share with stakeholders Excel Further analysis CSV Import to other systems QuickBooks format For accountants
Scheduled reports Send reports automatically:
Choose the report
Select the report you want to schedule.
Set frequency
Weekly, bi-weekly, monthly, or quarterly.
Add recipients
Enter email addresses (can include external, like your accountant).
Activate
Enable the schedule. Runs automatically on your defined schedule.
Common reports by role For business owners Report Purpose Payroll Summary High-level labor cost view Total Cost by Month Labor cost trends Quarterly Tax Summary Tax obligations overview
For accountants Report Purpose Payroll Register Detailed journal entry support Tax Liability Reconcile deposits Deductions Report Verify benefit accruals General Ledger Impact See payroll entries
For HR Report Purpose Employee Earnings Compensation review PTO Balances Time-off tracking Headcount Employee count over time
Custom reports Create custom payroll reports:
Go to Reports → Custom
Select data fields
Set filters
Choose grouping (by employee, department, pay period)
Save for reuse
Available fields
Employee demographics
Compensation components
Tax withholdings
Deductions (each type)
Employer contributions
Hours (regular, overtime)
Accruals (PTO, sick)
Historical reports Access payroll data from previous years:
Select the report type
Choose date range (can go back multiple years)
Run report
Historical data is available for:
7 years (standard retention)
Longer if you’ve upgraded retention
Year-end reports Special reports for year-end:
Report Purpose W-2 Summary Preview W-2 data before filing 1099 Summary Preview 1099 data before filing Annual Tax Reconciliation Verify all filings match State Wage Reports State-by-state wage summary
Access in Reports → Payroll → Year-End .
Tax Reports View tax-specific reports.
