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Documentation Index

Fetch the complete documentation index at: https://docs.pluvel.com/llms.txt

Use this file to discover all available pages before exploring further.

Your vendor sent an invoice. If you don’t track it somewhere, it either gets paid twice or not at all — both bad. Bills in Pluvel are the opposite of invoices: instead of money coming in, it’s money going out. Record them here so you know what you owe, when it’s due, and where your expenses are actually going.

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Adding a bill

1

Go to Bills

Navigate to Bills & Expenses → Bills or click Add Bill.
2

Select vendor

Choose an existing vendor or create a new one.
3

Enter bill details

  • Bill number (from the vendor’s invoice)
  • Bill date
  • Due date
  • Total amount
4

Add line items

Break down what you purchased:
  • Description
  • Category/account
  • Amount
5

Save

Bill is recorded and shows up in your payables.

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Bill fields

FieldWhat it’s for
VendorWho you owe
Bill numberThe vendor’s invoice number (for matching later)
Bill dateDate on vendor’s invoice
Due dateWhen you need to pay
ReferenceYour internal reference or PO number
Line itemsWhat you bought
NotesInternal notes (vendor won’t see these)

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Uploading bill images

Attach the original bill so you have it when you need it:
  1. Click Attach or drag-and-drop
  2. Upload PDF or image
  3. Bill is stored with the record
No more digging through email to find that invoice from February.

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OCR scanning

For uploaded bills, we can extract:
  • Vendor name
  • Amount
  • Date
  • Bill number
Review what we extracted and confirm. Not perfect, but saves typing.

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Email bills directly to Pluvel

Forward vendor invoices without even opening Pluvel:
  1. Find your unique bills email in Settings
  2. Forward vendor invoices to that address
  3. Bills appear in your inbox for review
Your AP@ email can auto-forward everything here.

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Bill status

StatusWhat it means
DraftStarted but not finalized
OpenRecorded, ready for payment
PartialYou paid some, not all
PaidFully paid
OverduePast due date, still unpaid
VoidCancelled

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Categorizing line items

For each thing you bought, assign the right expense account:
  • Office Supplies
  • Rent
  • Utilities
  • Professional Services
  • Software Subscriptions
  • Equipment
  • etc.
This is what makes your expense reports accurate. “Where did all our money go?” becomes answerable.

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Splitting bills

One bill, multiple categories? Common situation:
  1. Add multiple line items
  2. Assign each to the right account
  3. Total matches the bill amount
Example: A 500Amazonorder—500 Amazon order — 300 to office supplies, $200 to equipment.

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Bill approval workflow

For teams where not everyone should be able to commit to payments:
  1. Go to Settings → Bills → Approvals
  2. Enable approval workflow
  3. Set approval thresholds (auto-approve under $100, require approval over)
  4. Bills route for approval before they can be paid

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Duplicate detection

We’ll warn you if you enter a bill that looks like a duplicate:
  • Same vendor
  • Same amount
  • Same (or similar) date
Better to catch it before you pay something twice.

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Bill reminders

Get notified before bills are due:
  1. Go to Settings → Notifications
  2. Enable bill reminders
  3. Set how many days before due date
  4. Receive email or dashboard notification
Never miss a due date. Never pay late fees you didn’t have to.

Pay bills

Record and schedule bill payments.