Payroll Taxes

Payroll taxes are the least fun part of having employees. You withhold money from their paychecks (income tax, Social Security, Medicare), pay your own share on top of that (employer taxes), and send it all to various government agencies on very specific schedules. Miss a deposit? Penalties. Late filing? More penalties. Get it wrong? You guessed it. The good news: Pluvel handles the calculations, deposits, and filings automatically. You just need to understand what’s happening.

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Types of payroll taxes

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Employee withholdings

You take these out of employee paychecks:

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Employer taxes

You pay these on top of wages (not deducted from employees): For every dollar in wages, expect to pay roughly 8-10% extra in employer taxes (before benefits).

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Tax calculations

Every payroll, Pluvel calculates taxes automatically: You don’t do any of this manually. Pluvel handles the math.

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Tax deposits and filings

Taxes need to be deposited on a schedule, then reported on forms:

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Your deposit schedule

The IRS assigns you a deposit schedule based on your tax liability: Pluvel knows your schedule and makes deposits automatically. You don’t need to remember deadlines.

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What Pluvel handles

You just run payroll. We handle the compliance.

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Tax account setup

Before we can file on your behalf, we need your tax registration numbers:

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Federal

• EIN — Your employer identification number (we can help you get one if you don’t have it)
• EFTPS enrollment — The IRS system for electronic tax payments

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State

Each state where you have employees requires registration:

• Withholding account — For state income tax
• Unemployment account — For SUTA

Pluvel walks you through state registration during setup. Some states take days, others take weeks.

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Viewing tax liabilities

See what you owe at any time:

1. Go to Payroll → Tax Liabilities
2. View by tax type (federal, state, FUTA, SUTA)
3. See upcoming deposit dates
4. Track what’s been deposited

This is your audit trail. If anyone ever asks “did you pay your payroll taxes?” you have the answer.

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Tax credits

Some credits can reduce your employer tax burden: These require separate filings and documentation. Talk to your accountant about eligibility.

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Multi-state payroll

Remote employees in different states? Each state has its own rules:

• Different withholding rates and brackets
• Different unemployment tax rates
• Different filing schedules
• Reciprocity agreements (some states give credit for taxes paid to other states)

Pluvel handles the complexity. You tell us where each employee works; we calculate, deposit, and file for each state.