It’s April 30. Form 941 was due yesterday. You forgot because you were busy running the business. Now there’s a 5% penalty on what you owe — and it compounds monthly.
Quarterly deadlines are easy to miss when you’re not looking for them. The IRS has four 941 deadlines per year. States have their own. Sales tax might be monthly or quarterly depending on your volume. Estimated taxes have different dates entirely. Pluvel tracks all of these and reminds you before they’re due.
Quarterly payroll taxes If you have employees, you file payroll taxes quarterly.
Reports wages, tips, and employment taxes.
Quarter Period Due date Q1 Jan-Mar April 30 Q2 Apr-Jun July 31 Q3 Jul-Sep October 31 Q4 Oct-Dec January 31
What’s reported:
Wages paid
Federal income tax withheld
Social Security and Medicare taxes
Deposits made
Pluvel handles this: We file Form 941 automatically based on your payroll data.State payroll taxes Most states with income tax require quarterly filings:
State income tax withheld
State unemployment (SUTA)
Deadlines and forms vary by state. Pluvel files these for all states where you have employees.
Estimated income taxes If your business is a pass-through entity (LLC, S-Corp, partnership), you may need to pay estimated taxes quarterly.
Federal estimated taxes Quarter Period Due date Q1 Jan-Mar April 15 Q2 Apr-May June 15 Q3 Jun-Aug September 15 Q4 Sep-Dec January 15
Who pays:
Sole proprietors
Partners in partnerships
S-Corp shareholders
Anyone expecting to owe $1,000+ in taxes
How to calculate:
Estimate annual tax liability
Divide by 4
Pay with Form 1040-ES
Pluvel doesn’t calculate or pay personal estimated taxes, but your financial reports help you or your accountant estimate what you’ll owe.
State estimated taxes Many states also require quarterly estimated tax payments. Check with your state tax agency.
Sales tax filings If you collect sales tax, filing frequency depends on your volume:
Volume Frequency Typical deadline High Monthly 20th of following month Medium Quarterly 20th after quarter end Low Annual January 20
With TaxCloud integration, sales tax filing is automated.
Managing quarterly deadlines Compliance calendar View all upcoming deadlines:
Go to Compliance in the sidebar
See calendar or list view
Click any item for details
Automatic reminders Pluvel sends reminders:
30 days before due date
14 days before
7 days before
Day of (if not completed)
Configure in Settings → Notifications .
Avoiding penalties Issue Penalty Late 941 filing 5% per month, up to 25% Late 941 deposit 2-15% depending on lateness Late estimated tax Interest + possible underpayment penalty Late sales tax Varies by state (often 5-25%)
Best practices:
Use autopay when available
File even if you can’t pay (lower penalties)
Keep cash reserved for tax payments
Quarterly checklist Each quarter, ensure:
What’s next
Payroll taxes Understand payroll tax requirements.
Export for accountant Get your data ready for your accountant.
