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A vendor invoice sits in your email. You’ll pay it later. Later turns into next week. Next week turns into “past due.” Now there’s a late fee, maybe an angry email, maybe your service gets shut off. Tracking bills properly means knowing exactly what you owe, to whom, and when it’s due — before “I’ll pay that later” becomes “why didn’t anyone tell me?”

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Add a bill

1

Go to Bills

Click Bills in the sidebar, then Add Bill.
2

Select a vendor

Choose an existing vendor or create a new one:
  • Vendor name
  • Contact info (optional)
  • Default expense category (optional)
3

Enter bill details

  • Bill number — The vendor’s invoice/bill number
  • Bill date — Date on the vendor’s invoice
  • Due date — When payment is due
  • Amount — Total owed
4

Add line items

Break down the bill by expense category:
  • Description — What you’re paying for
  • Category — Expense account (Office Supplies, Professional Services, etc.)
  • Amount — Cost per line
5

Attach documentation

Upload the original bill/invoice PDF. Keeps everything in one place.
6

Save

Click Save. The bill appears in your Bills list and affects your Accounts Payable.

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Bill statuses

StatusMeaning
DraftNot finalized
OpenAwaiting payment
PartialPartially paid
PaidFully paid
OverduePast due date
Filter your bills by status to see what needs attention.

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Record a payment

When you pay a bill:
1

Open the bill

Click on the bill you’re paying.
2

Click Pay Bill

Click the Pay button.
3

Enter payment details

  • Payment amount — Full or partial
  • Payment date — When you paid
  • Payment method — Check, ACH, card, etc.
  • Bank account — Which account the money came from
  • Reference — Check number, confirmation code
4

Save

The bill updates to Paid or Partial.

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Match to bank transactions

When a bill payment appears in your bank feed:
  1. Open the bank transaction
  2. Click Match to Bill
  3. Select the bill it pays
  4. The bill is marked as paid and the transaction is categorized
This keeps everything linked and prevents duplicates.

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Upload receipts

Add documentation to any bill:
  1. Open the bill
  2. Click Attachments
  3. Upload files (PDF, image)
  4. Or drag and drop onto the bill
Receipts are stored and searchable.

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Recurring bills

For regular expenses (rent, subscriptions):
  1. Go to Bills → Recurring
  2. Click Create Recurring Bill
  3. Set:
    • Vendor
    • Amount and line items
    • Frequency (monthly, quarterly, etc.)
    • Next bill date
  4. Save
Pluvel creates bills automatically on schedule.

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Bulk upload

Got many bills? Upload a CSV:
  1. Go to Bills → Import
  2. Download the template
  3. Fill in your bills
  4. Upload the completed CSV
  5. Review and confirm

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Accounts Payable report

See everything you owe:
  1. Go to Reports → Accounts Payable Aging
  2. View bills grouped by age:
    • Current (not due)
    • 1-30 days overdue
    • 31-60 days overdue
    • 60+ days overdue
This helps you prioritize payments and manage cash flow.

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Tips for managing bills

When a bill arrives, enter it right away. Set the due date so you don’t forget. Waiting leads to missed payments and late fees.
“Amazon” vs “Amazon.com” vs “AMAZON” creates confusion. Pick one name per vendor and stick to it.
Always upload the vendor’s invoice. You’ll need it for audits, disputes, or just remembering what you paid for.
Check your Accounts Payable aging every week. Know what’s coming due and plan your cash accordingly.
If cash is tight, ask vendors for Net 30 or Net 45 instead of immediate payment. Many vendors offer terms to business customers.

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What’s next

Manage vendors

Organize your vendor records.

View AP aging

See what you owe and when.