Every January, the same scramble: W-2s need to go out to employees, 1099s to contractors, and everything needs to be filed with the IRS — all by January 31. Pluvel generates the forms automatically from your payroll data. You review them for accuracy, approve them, and we handle printing, delivery, and filing.Documentation Index
Fetch the complete documentation index at: https://docs.pluvel.com/llms.txt
Use this file to discover all available pages before exploring further.
Year-end timeline
| Date | Task |
|---|---|
| December 31 | Last day to run payroll for the tax year |
| Early January | Review W-2 and 1099 data for accuracy |
| January 31 | Deadline: W-2s to employees, 1099s to contractors |
| January 31 | Deadline: File W-2s and 1099s with IRS/SSA |
| April 15 | Deadline: Annual tax returns |
W-2s for employees
Every employee who received wages during the year gets a W-2 reporting:- Total wages paid
- Federal income tax withheld
- Social Security and Medicare wages and taxes
- State and local taxes
Review W-2 data
Before generating W-2s:- Go to Payroll → Year-End → W-2 Review
- Verify each employee’s:
- Legal name and SSN
- Current address
- Total wages and taxes
- Fix any errors
- Click Approve for Filing
Distribute W-2s
Pluvel provides W-2s to employees:- Electronic delivery — Employees access via their Pluvel login
- Paper mailing — We mail printed copies
File with SSA
Pluvel electronically files Copy A of all W-2s with the Social Security Administration by January 31.1099s for contractors
Contractors who received $600 or more get a 1099-NEC reporting:- Total payments made
- No withholding (contractors pay their own taxes)
Review 1099 data
- Go to Payroll → Year-End → 1099 Review
- Verify each contractor’s:
- Name and TIN (from W-9)
- Address
- Total payments
- Exclude any payments to corporations (if applicable)
- Click Approve for Filing
Distribute 1099s
Similar to W-2s:- Electronic delivery — Contractors access online
- Paper mailing — We mail printed copies
File with IRS
Pluvel e-files 1099s with the IRS by January 31.Fourth quarter filings
In addition to annual forms, Q4 filings are due:| Form | Due date | What it covers |
|---|---|---|
| Form 941 | January 31 | Q4 payroll taxes |
| Form 940 | January 31 | Annual FUTA |
| State Q4 returns | Varies | Q4 state taxes |
Year-end payroll adjustments
Bonus payments
If you’re paying year-end bonuses:- Run payroll by December 31 for the bonus to count in this tax year
- Use the off-cycle payroll option
- Bonuses are taxed at the 22% supplemental rate (federal)
Corrections
If you discover errors after year-end:- For W-2 errors: We file corrected W-2c forms
- For 1099 errors: We file corrected 1099s
- Contact support to initiate corrections
Fringe benefits
Some benefits must be reported as taxable income:- Personal use of company vehicle
- Group term life insurance over $50,000
- Other taxable fringe benefits
What employees need
Employees should:- Verify their address — Update if they’ve moved
- Check their SSN — Report errors before W-2s generate
- Review withholdings — W-4 may need updating for next year
- Access their W-2 — Available in Pluvel by late January
What contractors need
Contractors should:- Provide W-9 — Must be on file before year-end
- Verify TIN and address — Ensure accuracy
- Keep records — They need their own expense tracking for taxes
Common year-end questions
What if an employee moved?
What if an employee moved?
Use their December 31 address for W-2 purposes. They should update their address in Pluvel before year-end.
What if an employee quit mid-year?
What if an employee quit mid-year?
They still get a W-2 for wages earned. Use their last known address, or they can pick up in person if you have current contact.
What if I paid a contractor less than $600?
What if I paid a contractor less than $600?
No 1099 required. But you should still have their W-9 on file and keep records of payments.
What if an employee's name or SSN is wrong?
What if an employee's name or SSN is wrong?
Fix it in Pluvel before generating W-2s. Get documentation (Social Security card) to verify the correct information.
When can employees expect their W-2?
When can employees expect their W-2?
Electronic W-2s are typically available by mid-January. Paper copies are mailed to arrive by January 31.
Preparing for next year
After year-end:- Review W-4s — Remind employees to update if life circumstances changed
- Update pay rates — Apply any raises
- Check benefit elections — Update deductions for new plan year
- Review state registrations — Register in any new states where you’ll have employees
What’s next
View W-2s
Access and distribute W-2 forms.
View 1099s
Access and distribute 1099 forms.