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Payroll is stressful the first time. Calculate the wrong taxes? IRS penalty. Miss a deposit deadline? Employees don’t get paid. Forget to withhold something? Now you owe money. Pluvel handles the hard parts — tax calculations, compliance, direct deposits, filings. You review the numbers, click submit, and people get paid correctly and on time.
Before you can run payroll, you need at least one employee set up. See Add your first employee if you haven’t done this yet.

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Before you start

Make sure you have:
  • Company tax information — Your federal EIN and state tax IDs. Go to Settings → Tax to add these.
  • Bank account for payroll — The account we’ll debit for payroll. Go to Settings → Payroll → Funding Account.
  • At least one employee — With their tax withholding (W-4) and direct deposit info completed.

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Running payroll

1

Go to Payroll → Run Payroll

From your dashboard, click Payroll in the sidebar, then Run Payroll.
2

Select pay period

Choose the pay period you’re paying for. Pluvel suggests the next pay period based on your pay schedule, but you can select a different one if needed.
Select pay period
3

Review employees

You’ll see a list of employees included in this payroll. By default, all active employees on this pay schedule are included.
  • Add bonus or commission — Click the employee row to add one-time earnings
  • Exclude someone — Uncheck the box next to their name (useful if someone is on leave)
  • Adjust hours — For hourly employees, enter or verify their hours worked
4

Review totals

Pluvel shows you the breakdown:
CategoryDescription
Gross PayTotal wages before deductions
Employee TaxesFederal, state, Social Security, Medicare withheld from employees
Deductions401(k), health insurance, and other deductions
Net PayWhat employees receive (gross minus taxes and deductions)
Employer TaxesYour portion of Social Security, Medicare, FUTA, SUTA
Total CostNet pay + employer taxes (what leaves your bank account)
Review payroll totals
5

Submit payroll

Click Submit Payroll. You’ll see a confirmation with:
  • Check date (when employees get paid)
  • Debit date (when we pull funds from your account)
  • Total amount
Confirm to process the payroll.

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After you submit

Once payroll is submitted:
  1. Funds are debited — We pull the total payroll cost from your funding account 2 business days before the check date.
  2. Direct deposits are sent — Employees receive their pay on the check date.
  3. Pay stubs are generated — Each employee can view their pay stub in Pluvel (if you’ve given them access) or you can download PDFs.
  4. Tax liabilities are tracked — Pluvel records the taxes owed. We file and pay them on schedule.
Make sure your funding account has sufficient funds. If the debit fails, payroll will be delayed and you may incur fees.

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Pay schedules

Pluvel supports common pay schedules:
ScheduleFrequencyPay periods/year
WeeklyEvery week52
Bi-weeklyEvery two weeks26
Semi-monthly1st and 15th (or similar)24
MonthlyOnce per month12
Set your pay schedule in Settings → Payroll → Pay Schedule. You can have different schedules for different employee groups (for example, hourly employees on bi-weekly and salaried on semi-monthly).

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Payroll deadlines

Submit payroll at least 4 business days before the check date for direct deposits to arrive on time.
Check dateSubmit by
FridayMonday (same week)
Last day of month4 business days prior

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Common situations

When reviewing employees, click on the employee row and select Add Earnings. Choose “Bonus” as the earning type and enter the amount. Bonuses are taxed differently (federal supplemental rate of 22% flat).
For hourly employees, enter their regular hours and overtime hours separately. Pluvel calculates overtime at 1.5x the regular rate. Some states have different overtime rules (California daily overtime, for example) — we handle this automatically based on the employee’s work state.
Add them as an employee with their start date. When you run payroll, adjust their hours or salary to reflect the partial period. For salaried employees, Pluvel can prorate automatically if you enable it in Settings.
If you haven’t passed the processing deadline, you can cancel the payroll and resubmit. Go to Payroll → History, find the payroll, and click Cancel. After the deadline, you’ll need to make corrections on the next payroll or process an off-cycle payroll.
For one-time payments (termination pay, bonus-only run, correction), click Run Payroll and select Off-cycle instead of a regular pay period. Choose which employees to include and the payment type.

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Tax filings

Pluvel handles these payroll tax filings for you:
  • Federal 941 — Quarterly, reports wages and taxes withheld
  • Federal 940 — Annual, reports FUTA (federal unemployment)
  • State withholding — Varies by state, usually quarterly
  • State unemployment — Varies by state, usually quarterly
We file on time and pay the taxes from your funding account. You can see upcoming filings and payment dates in Payroll → Tax Filings.

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What’s next

Handle payroll taxes

Understand what we file and when.

Year-end (W-2s and 1099s)

What happens at the end of the year.